What could repetitive work be costing your team?
Turn scattered minutes into hours and potential capacity value. Adjust the numbers to explore what automating one process might mean.
Time does not disappear; it can return to your team.
518 h
potential annual capacity recovered
A conceptual estimate based on the current inputs. It is not a promise of time reduction.
01 / Model your process
Put numbers around your time.
The starting values are an illustration. Change them to reflect one real process in your business.
Current activity
Model one repeated task or process at a time.
Team members who perform the same task.
How often each person performs the task each week.
Average time for one manual run.
Estimated full employer cost per person, not take-home pay.
Changing currency changes only the unit shown. It does not convert your amounts or apply an exchange rate.
02 / Test a scenario
How much time might change?
Choose a hypothetical reduction in manual time. The figure is not a performance guarantee.
One-time development and implementation cost, if known.
Support, licences and maintenance, if applicable.
Results recalculate as you change the assumptions.
03 / Illustrative result
The impact in context.
Potential hours recovered / year
517.5 h
11.3 hours per week
Annual time value
$9,315
Capacity value, not automatic cash savings.
First-year net potential
$7,395
Estimated value less setup and 12 months of operating costs.
Estimated payback
2 months
Only shown when the estimate supports it.
Three possible scenarios
The range moves 15 percentage points either side of your assumption, within 0%–95%.
Conservative · 30%
345 hours/year
Base · 45%
517.5 hours/year
Optimistic · 60%
690 hours/year
Values are the gross equivalent of the hours before additional investment or operating costs.
How to interpret the estimate
Recoverable hours = people × weekly repetitions per person × minutes per task ÷ 60 × working weeks × assumed time reduction. Equivalent annual value = recovered hours × full labour cost per hour.
The business turns this potential into a benefit only if the freed capacity is used to produce results, avoid costs or improve service. A positive result does not guarantee cash savings.
From estimate to a workable project
How much of this potential is realistic for your team?
Review the process, data and current tools before estimating a realistic scope and budget.
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